What are the ACA Reporting Requirements for the District of Columbia?

In the early years of the Affordable Care Act (ACA), there was a federal individual mandate. This mandate required taxpayers to acquire and maintain a health insurance plan that met the Minimum Essential Coverage guidelines.

Any taxpayer who could not provide proof of coverage on their federal income taxes was subject to a penalty. Although this mandate was effectively removed in 2019, many states have decided to implement their own individual mandates at the state level. The District of Columbia is one of these states. 

What Forms must be reported to the District of Columbia? 

When it comes to reporting at the state level, you will need to file the Forms 1095-B/C. The good news here is that you are probably already completing these forms to report with the IRS and distributing them to your employees if you are an Applicable Large Employer (ALE). 

What information should you report on ACA Forms 1095-B/C with the District of Columbia? 

To complete the Forms 1095-B and 1095-C, the following information must be provided:

• The name, address, and SSN of each covered employee.
• The plan provider’s name, address, and EIN.
• The applicable ACA codes that describe the offer of coverage.
• Any safe harbor codes used to determine the plan’s affordability. 
• Information about other individuals covered by the plan, such as spouses and dependents. 
• The employees’ share of the plan expenses.

When is the deadline to file ACA Forms with the District of Columbia?

The deadlines for filing ACA forms with the district of columbia and distributing recipient copies are as follows:

• The recipient copy deadline is February 28, 2022.
• The deadline to electronically file with the District of Columbia is April 30, 2022.

How do you file ACA Forms 1095-B/C with the District of Columbia? 

The District of Columbia doesn’t permit paper filing. This means that employers and other mandated filers must file electronically. To file the Forms 1094 and 1095 at the state level, they will need to be filed electronically with the Office of Tax and Revenue. 

Are there any penalties? 

The answer to this question is not cut and dried. At this time there is no information to suggest that employers who fail to complete their state filing will be penalized. However, it is highly possible that this could change in the future. 

For now, it is best to err on the side of caution and complete your ACA state filing in a timely manner. This isn’t as difficult as you might think, especially not when you have ACAwise on your side.

ACAwise offers a State Filing solution for Employers in D.C!

ACAwise is your perfect ACA Reporting solution. Not only can our team generate your ACA Forms complete with codes, but we can easily file them electronically with the District of Columbia. Skip the stress this year and let ACAwise take care of your reporting requirements. To learn more about our services, please visit www.acawise.com.