Monday, December 11, 2017

The Best Full-Service ACA Compliance Solution for Your Business

business owners using ACAWise as ACA compliance solution

This year is quickly coming to a close, which means that it is time to prepare your businesses Affordable Care Act Forms 1094 and 1095. Choose the best full-service ACA compliance solution for Applicable Large Employers (ALEs) and Third Party Administrators (TPAs). Getting started is easy and with volume-based pricing, you’ll be sure to get the best deal available!

ACAwise, The Best Full-Service ACA Compliance Solution for Your Business
Getting Started

Explore all ACAwise has to offer with a free demo; you’ll get to know one of our knowledgeable product managers and learn how we can help you easily file your 1094 and 1095 forms. One-on-one demos give you the opportunity to ask questions about e-filing and our full-service, volume-based pricing, so you are confident moving forward with the process.

ACAwise Account Setup

Once you have completed your free demo, you are ready to setup your account. You will start by entering your employer(s) necessary information. Whether you are an ALE, TPA, or merely filing yourself, you can complete your ACA e-filing with ACAwise.

E-File Directly to the IRS

ALE choosing ACAWise as their full-service ACA compliance solutionOnce you have entered your employer information upload their/your employee data using any format type. After the upload is complete ACAwise will start generating your ACA Forms 1094 and 1095. Once your forms are completed, review and securely send them to the IRS.

However, if you have already completed the process of completing ACA Forms 1094 and 1095, you can use ACAwise to upload your finished ACA Form 1094 and 1095 PDFs to directly e-file to the IRS. 

Postal Mailing

Before e-filing, you have the option to add postal mail to your ACAwise order. With our postal mailing feature, we will take care of your employee/recipient copies on your behalf. Once the IRS approves your forms, our trained staff members will print and mail your forms the next business day. Your employee/recipient copies will be sent through the US Postal Service form out Headquarters in Rock Hill, South Carolina.

Sign-Up Today

If you have any question about getting started or signing up for your free demo, please contact us! We are available by phone (704)954-8420, live chat Monday through Friday, and email at

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Monday, December 4, 2017

What You Need to Know About Hiring Seasonal Employees

Seasonal employee working during the holiday season

Business owners and HR professionals can use seasonal and temporary employees to their advantage this holiday season. By hiring short-term employees this holiday season, you can avoid hiring full or part-time staff members which your company may not need year round. Here is what you need to know about hiring seasonal employees.

What You Need to Know About Hiring Seasonal Employees

Labor Laws Apply to Seasonal Employees

It should go without saying that harassment, discrimination, and workplace health and safety laws still apply to short-term staff members. Seasonal employees are also protected by the Fair Labor Standards Act concerning minimum wage, overtime pay, recordkeeping and child labor.

Required Benefits For Seasonal Employees

Whether an employee is seasonal, part-time or full-time, you must provide specific benefits required by law. Employers must withhold the appropriate amount of Social Security and Medicare taxes from employee wages. Although unemployment benefits vary depending on the state, typically employers are still obligated for temporary and seasonal employees. However, there are select exceptions because of the nature of the positions and apply to those employed ten weeks or less.

Independent Contractors Vs. Seasonal Employees

Season employee hired by HR on the computer Independent contractors are especially useful during the holiday season. It is important to note that independent contractors are not employed by you, only hired by you. This can be a major benefit to your company; because they are primarily self-employed, you are not required to provide benefit, withhold tax or pay unemployment taxes. While you can not dictate the hour's independent contractors work, you are required to report compensation of $600 or more.

ACA Compliance For Employers

While we can not manage your holiday stress, we can help with your ACA reporting and compliance, which is kind of the same thing! ACAWise is your one-stop destination for all ACA requirements. Our software features real-time monitoring, excel data import, postal mailing, and so much more.

Comment, like, and share this blog with colleagues and fellow business owners this holiday season!

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Thursday, November 30, 2017

5 Common HR Mistakes You Can Avoid

Business and human resources department avoiding an audit by avoiding common HR mistakes

Human resources is a complex and multifaceted position. Mistakes can easily happen, however, some human resource mistakes are more common than others. To help your business run smoothly here are five common HR mistake you can avoid.

5 Common HR Mistakes You Can Avoid

1. Not Keeping Documents and Contracts

One error that results in wasted time and money is missing records and/or contracts from your business’s human resources system. Auditors will commonly find appraisal notes, contracts of employment, disciplinary warnings, employment authorizations, and visas missing within human resources systems. To avoid this mistake, check all records to ensure that all required documents are present.

2. Failing to On-Board New Staff Members

When your business gains a new staff member, it is imperative that you issue an employment contract immediately. Employment contracts are how necessary details are obtained by your employee. Without an agreement, your new employee is not informed of company policy, and this can lead to disputes. The contract is a signed document that lists the terms of the employment relationship. 

3. Not Training Employees

Failing to train your employees properly is a short-sighted and negligent way businesses fail their staff members as well as themselves. Proper training includes everything from initialing harassment guidelines to managerial training. Failing to train your employees will open the door to potential lawsuits for not providing essential training.

4. Not Document Conversations

HR discussing how to avoid common HR mistakes with coworker Often human resource personnel and managers fail to follow the appropriate processes. This includes failing to document important conversations requiring disciplinary action. Businesses are legally obligated to adhere to legislative frameworks. If these are not followed your business is at risk of legal action. Documentation often stops issues from going further, but without the proper document, claims are usually awarded in the employee’s favor.

5. Not Resolving Long-Standing Issues

Probably the biggest mistake human resources or business owner can make is failing to solve long-standing performance issues. The impact of inadequate staff performance is significant in a business and will affect the performance of diligent staff members.

Speak with the individual or group one-on-one and apply sound reasoning along with a solution. If you are unaware of the performance of your staff check your businesses performance review process and be sure to assign regular follow-ups.

Correctly File ACA Reports to Ensure Compliance

In addition to the mistake listed above businesses continue to struggle with ACA compliance. While we can’t help you with your daily HR tasks, we can help you with your ACA reporting and compliance. ACAWise is your one-stop destination for ACA reporting and compliance. Our real-time tracking feature allows you to track employee benefits data to ensure your employees are eligible for coverage and keep your business compliant with ACA regulations.

Please comment, like, and share this blog with colleagues working in human resources and help them avoid these common HR mistakes.

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Tuesday, November 28, 2017

4 Major Ways the GDPR Will Affect American Businesses

In less than six months Europe will undergo the biggest change in data protection rules and regulations ever. The European General Data Protection Regulation (GDPR) will be enforced starting May 2018. So how will the GDPR affect American businesses?

What is the GDPR?

This new legislation will ensure that the personal data of EU citizens is protected. This will include how the data is collected, stored, processed and disposed of. 

How Will the GDPR Affect American Businesses?

The GDPR will apply to companies within the EU and all companies worldwide that market goods and services to EU citizens. This new regulation will apply to businesses no matter their size.

Additionally, companies that control or process personal data relating to any EU citizen or monitors EU citizen must also comply with GDPR. Which is why it is imperative for all companies to prepare for the implementation of the GDPR. For certain companies, it will be mandatory to employ a data protection officer or DPRo to oversee compliance.

4 Ways the GDPR Matters to American Companies

1. Consent:
Consent must be made clear, and inactivity does not constitute consent under Article 4. “Consent is defined as “any freely given, specific, informed, and unambiguous indication of his or her wishes by which the data subject, either by statement or by a clear affirmative action, signifies agreement to personal data relating to them being processed.”

2. Territorial Reach:
Companies outside of the EU what offer goods and services to EU citizens or monitor behaviors must remain compliant with GDPR rules.

3. Privacy Design:
Companies within the US must prove that they protect the data of EU citizens from sign-up to delivery.

4. Data Protection:
Be sure to fully understand the GDPR before deciding if your business does or does not need to employ a data protection officer.

While you prepare your business for GDPR ACAWise will continue to be your one-stop destination for keeping your business ACA compliant. Please comment, like, and share this informative blog with those who will be affected by GDPR.

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Thursday, November 23, 2017

Thanksgiving is Not a Day But a Frame of Mind


Thanksgiving is Not a Day But a Frame of Mind

Happy Thanksgiving from ACAWise! You might be on your way to spend the day feasting with your friends and family. Before you start chowing down take a moment to say ‘thank you’ to all of those who have helped you along your journey this year. Thanksgiving is not a day but a frame of mind!

Remember to say thank you to your team, staff, and all of those people who work hard year round making your business successful. Show gratitude to your friends and family this holiday season; surprise them by taking extra time off work to spend more quality time together.

Appreciation is recognizing the qualities and/or actions of a person and being grateful for all that they do. Share gratitude to all of the supportive people in your life!

We are thankful for each of you this year! ACAWise would like to say thank you for choosing us for your ACA compliance and reporting needs! We look forward to working together again this year!

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Wednesday, November 22, 2017

Encourage Employee Relations and Boost Team Spirit

In the past, HR professionals handled more of the administrative duties, but today most of these functions are performed by computers and technology. Most employers place a greater importance on diplomacy, relationship building, and teamwork. To encourage these things, here are five tips to encourage employee relations and boost team spirit.

Encourage Employee Relations and Boost Team Spirit

Team Player

If your staff lacks team spirit it can lead to conflicts, pull your staffs focus in different directions, and undermine your business's efforts. When you are hiring a new staff member look for those who will work as a team player. Especially look for individuals who acknowledge the value of teamwork and have experience being a contributing team member.

Defining Teamwork

Your staff members may have a different interpretation of what it means to work as a team or being a team player. So explain what teamwork means for your specific company and describe what kind of behavior you are expected from them. This needs to be understood by everyone, and you should remind them frequently.

Reward Teamwork

Encourage employee relations and boost team spirit by giving awards and prizes to those working as a team. Try appraising your team's work and attitudes each month. Explain why the team or individual deserves the award and explain team behavior. This will help to reinforce the value of teamwork.

Staff Members Unite

Assigning teams for a company competition is a great way to build camaraderie among your staff. Include as many people as possible and encourage everyone to participate. Football, fun quizzes, bowling, and softball, are great team building activities to consider.

Find the Bad Egg

There is always that one guy. For those experienced HR professionals they know exactly whom I am talking about. The person that does not work as a team player and is becoming increasingly disruptive and spreads negative vibes. They are dragging the team down, and you must make an effort to identify these elements quickly. Either get them to perform as a team member or move them. If you must do that later do it fast, so they do not spread their negativity and influence your team.

When your team is working and supporting each other, you can achieve greatness, boost profits, and place your company ahead of your competition. It is the holidays so tensions are extra high which is why you must not lose focus and let your team fall apart.

One way to remain focus on your employee is to take advantage of ACAWise and it compliance advantages. We offer an all-inclusive full-service ACA generation and e-filing software. Now instead of worrying about your ACA compliance, you can focus on your team!

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Monday, November 20, 2017

Human Resources Skills You Will Need For The Future

The role of human resources personnel is expanding beyond its traditional focus faster than ever before. To understand the human resources skills you will need for the future you must understand HR’s traditional focus.

Human Resources Skills You Will Need For The Future

Traditional Focus on Human Resources

In the past HR personnel handled more of the transactional administrative duties; today most of these are performed by computers and technology. Administrative skills are still listed in job descriptions as skills employers desire in an HR professional. However, employers currently place a greater importance on commercial awareness, diplomacy, and relationship building.

In the past, human resources were more focused on technical elements such as hiring and firing. Today the role is seen more as a strategic partner in business with significant influence over the growth of the company. They must also have the ability to support and understand relations between colleagues and different departments.

The Future of Human Resources

Technology is continuing to automate so many different aspects of our daily lives, especially in the workplace. In the future, one critical human resources skill will be data collection and analysis. They must master collecting relevant employee data and employing it in the workplace. To create better employee training, find more suitable applicants, retaining employees, and gaining better management insights.

Also as computers progress, it will be increasingly more important for HR personnel to stay tech-savvy and up to date with the latest technology. Thankfully most modern systems are designed explicitly for more user-friendly.

One significant advantage of these software programs is the ease of use and capabilities. ACAWise which offers all-inclusive full-service ACA generation and e-filing. Now instead of worrying about your ACA compliance, you can focus on your team and what is truly important.

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