Thursday, September 26, 2019

The Best Full-Service ACA Compliance Solution for Your Business

business owners using ACAWise as ACA compliance solution

This year is quickly coming to a close, which means that it is time to prepare your businesses Affordable Care Act Forms 1094 and 1095.

Choose the best full-service ACA compliance solution for Applicable Large Employers (ALEs) and Third Party Administrators (TPAs). Getting started is easy and with volume-based pricing, you’ll be sure to get the best deal available!

ACAwise, The Best Full-Service ACA Compliance Solution for Your Business
Getting Started

Explore all ACAwise has to offer with a free demo; you’ll get to know one of our knowledgeable product managers and learn how we can help you easily file your 1094 and 1095 Forms. One-on-one demos give you the opportunity to ask questions about e-filing and our full-service, volume-based pricing, so you are confident moving forward with the process.

ACAwise Account Setup

Once you have completed your free demo, you are ready to set up your account. You will start by entering your employer(s) necessary information. Whether you are an ALE, TPA, or merely filing yourself, you can complete your ACA e-filing with ACAwise.

E-File Directly to the IRS

ALE choosing ACAWise as their full-service ACA compliance solutionOnce you have entered your employer information upload their/your employee data using any format type. After the upload is complete ACAwise will start generating your ACA Forms 1094 and 1095. Once your forms are completed, review and securely send them to the IRS.

However, if you have already completed the process of completing ACA Forms 1094 and 1095, you can use ACAwise to upload your finished ACA Form 1094 and 1095 PDFs to directly e-file to the IRS. 

Postal Mailing

Before e-filing, you have the option to add postal mail to your ACAwise order. With our postal mailing feature, we will take care of your employee/recipient copies on your behalf.

Once the IRS approves your forms, our trained staff members will print and mail your forms the next business day. Your employee/recipient copies will be sent through the US Postal Service form out Headquarters in Rock Hill, South Carolina.

Sign-Up Today

If you have any question about getting started or signing up for your free demo, please contact us!

We are available by phone (704) 954-8420, live chat Monday through Friday, and email at

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Monday, April 1, 2019

Today is the Last Day To E-File Your ACA 1095 Forms

Hurry! You’re not being fooled!  Nobody is pulling a fast one. But you need to act fast because the fact is that today is the last day to e-file ACA Form 1095.  This means that you must send this form in to the IRS today, or you could face penalties from the IRS.

I thought the ACA was struck down. Is the ACA 1095 Form still required?

With so many recent changes, keeping track of requirements around the Affordable Care Act can get really confusing.  Running your business is already complicated enough, and you certainly want to stay on the right side of the law, but it seems like it gets more and more difficult every year.  Let’s clear some of the clouds around ACA Form 1095 so you can figure out what you need to do.

The bottom line is actually pretty clear.  If you employ at least 50 people full-time, you are labeled as an applicable large employer (ALE).  You are required to submit ACA Form 1095, and the deadline for e-filing is today.

The confusion has come from a decision that came out of the Northern District of Texas. A Federal Judge there ruled that, without a fine for the individual mandate, the entire law is unconstitutional.

Seems pretty cut and dry. However, one judge in Texas cannot make a decision on an act that is in place nationwide. It takes the Supreme Court to do that, and until they address it, the ACA is still in effect across the country.

As an ALE, you have to meet a minimum standard for providing affordable health insurance to your employees. The only thing that has changed is the amounts and types of penalties - none of the general requirements surrounding ACA compliance and reporting are different.

In other words, despite all the changes over the last year, you, as an employer (if you employ 50 people or more), are still required to provide health insurance to your employees, and to prove that you do.

How do I file this form fast?

Here’s the easy part.  Once you’ve determined whether or not you need to file ACA Form 1095, ACAwise is here to help!  We offer a service that lets you quickly and easily file and stay tax compliant!
Here’s the simple, easy process:

  1. Sign up for your free account!
  2. Enter employer details.
  3. Upload employee & benefits details.
  4. Review automated Form 1095.
  5. E-file your form.
….and you’re done!

It all starts when you create your free account with ACAwise!  Once you do, we’ll walk you through the process, making sure you are able to accurately complete your Form 1095.

E-File Now!

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Monday, February 11, 2019

How To Easily Meet ACA Reporting Deadlines 2019

ALE or TPA meeting ACA Reporting Deadlines 2019 with ACAwise
Insurers, self-insuring employers, large employers, and other coverage providers are required to e-file Form 1095-B and Form 1095-C by April 1, 2019.

With tax season in full effect, it is important for ALEs and TPAs to have a complete ACA year-end reporting and e-filing solution in place.

ACAwise understands that meeting ACA reporting 2019 can be a challenge for even the most experienced company. For this reason, we have provided a few convenient ways on how to easily meet ACA reporting deadlines 2019.

How To Easily Meet ACA Reporting Deadlines 2019

Full-Service E-Filing

Get rid of the stress of filing your ACA Forms. Our full-service e-filing solution generates your required 1095/1094 Forms and even e-files it with the IRS. If you need to make corrections, you can always review your forms before they get transmitted to the IRS.

The experience of full-service e-filing is a breeze and only include a few steps that you have to complete–we do the rest:

  1. Sign Up/Sign In
  2. Add Employer
  3. Import Health Benefits Data
  4. Sit Back & Relax 
  5. We Generate Your Forms
  6. E-File, Print & Mail Copies

Have 1095-C Codes Autogenerated

ACA’s Crosswalk feature autogenerates all the line 14 and line 16 codes of your 1095-C Forms for you based on the health benefits data you provide, which eases the burden placed on high-volume filers. After that, all you need to do is review your forms and we’ll send them straight to the IRS.
Here’s how you can e-file Form 1095-C using the ACAwise software:

  1. Sign Up/Sign In
  2. Add Employer
  3. Import Health Benefits Data
  4. Generate Required Codes for Form 1095-C
  5. Review & E-File
  6. Print & Mail Recipient Copies

Generate or E-File ACA XML

The choice is yours! When preparing to file with ACAwise, you can either upload your health benefits data and generate the required XML or import the XML file and e-file it directly to the IRS through our ACA software.

Simply follow these steps to handle your ACA XML:

  1. Sign Up/Sign In
  2. Add Employer
  3. Import Health Benefits Data
  4. Review Summary
  5. Generate ACA XML
  6. Upload to IRS UI Channel

The ACA Reporting Solution Built Just For You

Easily meet ACA reporting deadlines 2019 with an ACA reporting solution created just for ALEs and TPAs. Our e-filing process allows both ALEs and TPAs to experience the difference that comprehensive data capture and detailed status reports can make.

Create an account today and meet the upcoming April 1st, 2019 deadline for e-filing Form 1095/1094!

E-File My ACA Forms

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Thursday, January 24, 2019

How To File 1099s & W2s By The January 31 Deadline

The time has come for employers to handle their annual and quarterly business tax filing requirements by the upcoming January 31 deadline.

IRS 1099 & W-2 Tax Deadline:

Midnight, January 31st, 2019

W2 employees and 1099 independent contractors are looking to receive a recipient copy of their IRS W2 Form and 1099 tax form by the end of the month.
If you’ve yet to begin filing, there’s no need to panic! Our sister product, TaxBandits, is here to help you learn how to file 1099s & W2s by the January 31 deadline.

How To File 1099s & W2s By The January 31 Deadline

To complete and transmit these forms, create your FREE TaxBandits account and follow the interview style e-filing guide. Once you have entered general information, TaxBandits will autogenerate these details when filing any additional returns.
Best of all, TaxBandits supports both federal and state filings for W-2 and 1099 and provides transmittal Form W-3 for W-2 filers to report employee earnings, social security wages, Medicare wages, and tax withholdings for the tax previous period.
Note: TaxBandits supports the CF/SF Program for all participating states, with the exception of Oregon.
TaxBandits eliminates the headache of filing business tax forms by offering a simplified e-filing solution that helps you to e-file multiple tax forms quickly and efficiently. Now you can get back to what you do best. Running and growing your business!

E-File & Beat The January 31 Deadline 

TaxBandits offers several convenient e-filing features that support the needs of each filer, whether you are a small business owner or a CPA filing for multiple corporations.
Their bulk upload feature allows you to upload all employee information at once using an Excel spreadsheet or a complimentary downloadable template. Furthermore, you can easily save time with postal mailing features which prints and mails copies of W-2s and 1099 tax forms to each of your recipients.
Sign up today for your free account and never spend hours filing taxes for your business or clients. If you need any assistance, please don’t hesitate to contact the outstanding 100%, US-based support team! They're available by phone at 704.684.4751 Monday – Friday from 9 AM to 6 PM EST and also offer live chat and 24/7 email support at

E-File My W2/1099 Form

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Monday, December 17, 2018

Court Rules Obamacare Unconstitutional, What Happens Now?

Obamacare unconstitutional, says judge in Texas case

Months after litigation in Texas vs. The United States began, America has an answer to “Is Obamacare unconstitutional?” and that answer, announced on Friday, Dec. 14th, is yes.

NPR reports that the judge presiding over the case, U.S. District Court Judge Reed O'Connor, took strongly into account a 2017 congressional tax bill that eliminated the individual mandate (a penalty for people who didn’t have or go get health insurance). Without the individual mandate, O’connor rules the ACA is unconstitutional.

How Open Enrollment 2019 Figures In

News outlets have noted that the ruling came a mere 24 hours before open enrollment 2019 closed, which was anticipated by many to be the day of the biggest signup numbers this season. A possible reason the decision Obamacare’s constitutionality rests with a request the Department of Justice made back when litigation began in September, asking the ruling to be postponed until after midterm elections and open enrollment.

Is The Affordable Care Act Still In Effect?

While the ruling has been made, concerns and questions about is the Affordable Care Act still in effect are valid. According to a statement from the White House, the law will remain in place until the appeals process is completed.

Seema Verma, who presides over Medicare and Medicaid, said in a statement on Twitter on Friday that “There is no impact to current coverage or coverage in a 2019 plan,” and that the marketplace and exchanges would continue as usual for the Open Enrollment 2019 season.

NPR reports that none of the Republican governors of the 20 states listed as plaintiffs in Texas. vs. United States mentioned the ruling on their personal Twitter accounts, perhaps because there is more litigation to come to determine is the Affordable Care Act still in effect.

They Ruled Obamacare Unconstitutional, What Now?

According to HealthLeader’s Media, Democratic attorneys general from the 16 states who intervened Texas vs. United States are expected to appeal the ruling to the Fifth Circuit Court in New Orleans, which yields a less certain answer to “Is Obamacare unconstitutional?”

Despite the recent tumult and uncertainty about open enrollment 2019, ALEs are still responsible for their 2018 ACA reporting. Why not let ACAwise’s full-service IRS-authorized reporting solution shoulder that burden instead? Schedule an appointment with one of our account managers today.

Schedule My Appointment

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Wednesday, December 12, 2018

What To Do When You Receive Letter 226J From The IRS

Concerned employer and HR manager reading Letter 226J from the IRS
Receiving a Letter 226J from the IRS typically comes emotions resembling shock or concern. Due to the complexity of the Patient Protection and Affordable Care Act (known by most as just the ACA), employers must handle the ACA penalty process with urgency.

Thousands of employers receive IRS Letter 226J each year for failing to comply with shared responsibility provisions stated in the Patient Protection and Affordable Care Act but are unsure of the next steps to take. We’d like to remedy that. Here is what to do when you receive Letter 226J from the IRS.

What To Do When You Receive Letter 226J From The IRS

Read Letter 226J in Detail

It is important to thoroughly read through Letter 226J to gain a better understanding of the notice. IRS Letter 226-J is issued to Applicable Large Employers (ALEs) responsible for Employer Shared Responsibility that failed to comply in some way. ALEs have 30 days to review and respond prior to the IRS demanding payment and taking further action.

Note: If your organization decided to not offer healthcare coverage, you should anticipate receiving this letter along with IRS penalties. Factor the cost of these penalties into your annual business expenses.

Refer to IRS Forms 1094-C & 1095-C

If you disagree with the notice sent by the IRS, review your Form 1094-C and 1095-C immediately. One of the most common reasons for organizations receiving a Letter 226J is an inaccuracy on completed 1094-C & 1095-C Forms.

If you need to correct any information on these forms, do not resubmit an amended version to the IRS. You will need to make these corrections as part of your response to the IRS.

Respond Strategically

If you feel that your company has received Letter 226J in error, you must respond within 30 days. Although the amount of time to respond is limited, it is very important to confer with other executives within the company prior to contacting the IRS about the perceived violation of the Patient Protection and Affordable Care Act.

Contact your CFO, owner, or any other internal experts that should be a part of the conversation. Depending on the structure and type of organization, it might be in your best interest to seek external or internal legal counsel.

Complete & Submit IRS Form 14764

Upon receiving your notice in the mail, you must agree or disagree with the included assessment from the IRS. If you agree with the penalties that are listed in the assessment, simply complete IRS Form 14764 and include the payment for your organization.

ALEs that disagree with the assessment provided by the IRS must explain the discrepancies and supply detailed information proving your claim, along with the specific corrections that must be made to previously filed 1094-C or 1095-C Forms.

Note: Do not resubmit IRS Form 1094-C/1095-C instead of completing Form 14764.

Receive Confirmation From the IRS

After Form 14764 has been submitted the IRS will send you Letter 227. This letter contains the next steps that your organization is required to take. Disputed payments may come with an additional request for further information or a new penalty amount.

Organizations that still disagree with the penalty can also request a Pre-Assessment Conference with the IRS Office of Appeals but must do so within 30 days of receiving IRS Letter 227.

Easily Handle ACA Reporting Using ACAwise

Want to avoid being caught unawares by a Letter 226J in the future? Handle your Patient Protection and Affordable Care Act reporting with ACAwise. Our all-inclusive online software is designed to meet the specific reporting needs of ALEs and TPAs. Schedule an appointment with one of our account managers today.

Schedule An Appointment

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Thursday, December 6, 2018

Why the IRS Changed the 2018 ACA Reporting Deadline

The IRS made an announcement earlier this week that completely changes the ACA reporting requirements 2018: The deadline changed. That’s right, your ACA reporting as a completely new due date. 
The IRS has extended the recipient copy deadline for 2018 ACA reporting.

So What’s New ACA Reporting Deadline?

Initially, your 1095-B and 1095-C forms were going to be due to your recipients by January 31st, 2019. But following the announcement, recipient copies are now due March 4, 2019

The 2018 Form 1095-B, Health Coverage, and 2018 Form 1095-C, Employer-provided Health Insurance Offer and Coverage, need to be offered by applicable large employers (ALEs)––typically with 50 employees or more–– as evidence of offered minimum essential coverage.

March 31st is the due date to furnish 1095-B and 1095-Cs to the IRS if the aforementioned ALEs filed their ACA reporting electronically, and February 28th is the date to furnish those ACA forms if they had elected to paper file, at least under the initial ACA reporting requirements 2018.

This week’s announcement only alters the recipient copy deadline, which was the first of the ACA reporting deadlines in 2019. It does not extend the deadline by which ALEs must send their 1095-B and 1095-C forms to the Internal Revenue Service, which remains February 28, 2019 for paper filers and April 1, 2019 for e-filers.

Why Change the Deadline for ACA Reporting Now?

The IRS is known to be lenient in times of disaster, allowing areas affected by hurricanes and forest fires an extended period of time to file their required forms.

While California’s lethal November Camp Fire may be part of the reason behind the Internal Revenue Service’s decision to extend the recipient copy deadline, the official cause released by the IRS is rather simple: people just don’t have enough time.

According to this notice on the new ACA reporting requirements 2018, the Department of the Treasury (Treasury) and the IRS had a discussion with stakeholders, and have determined that a large number of employers, insurers, and other minimum essential coverage providers need additional time beyond the January 31, 2019, due date to gather and analyze the information and prepare their 2018 Forms 1095-B and 1095-C to go out to recipients. ALEs do not have to show additional documentation explaining why they are filing by the “later” March 4, 2019 deadline.

The IRS has extended the recipient copy deadline for 2018 ACA reporting.Other Changes to ACA Reporting 2018

If any ALE needs even more time to furnish 1095-B and 1095-C forms for 2018 than the four weeks and four days provisioned under this new announcement, they can’t do it the old-fashioned way.

Regulations under sections 6055 and 6056 of the Internal Revenue Code allow the IRS to grant extensions up to 30 days if an ALE shows reasonable cause, and ACA reporting filers can also get another month by filing Form 8809 on or before their original due date. However, in light of the extended 2019 deadlines for 2018 recipient ACA reporting, extensions are not a valid option. Extensions appear to remain available, however, for filing the 1095-B and 1095-Cs with the IRS.

The IRS notice may have bought you some time, but you should be thinking of your ACA reporting now more than ever. ACAwise is a full-service ACA reporting solution, and our account executives are standing by, ready to help you meet your ACA reporting requirements 2018.

Schedule An Appointment

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